Know Before You Show!

The Exhibitor Kit has been created by your show team to help our exhibitors have a great show! 
Please review the exhibitor kit below and let us know if you have any questions as you prepare for the show. 
From your show team - Hannah, Jennifer, and Stephanie

Everything you need to know about move-in, move-out, booth regulations, and more!

 


The Park Expo & Conference Center

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The Park Expo & Conference Center provides facility services.
2022 Ancillary Order Form - Download the form to order electricity, internet & parking.

**Deadline to receive advance pricing is October 24, 2022.

 

STORAGE Storage can be rented through The Park Expo & Conference Center. Please call Henry Mills at 704.274.0220 to book storage.

Show Decorator 

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Southern Exhibition Services is the Show Decorator. 
2022 Decorator Order Form - Download the form to order carpet, furniture, signage and other booth decor items.

** Deadline to receive advance pricing is October 18, 2022.


Food & Beverage

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North Carolina requires foodservice operators at the Southern Christmas Show to obtain a permit from the local health department, to prepare and sell food to the public. A permit is not required for sampling.

A fee of $75 per permit must be paid with each Food Vendor Application.
Payment(s), along with application(s), may be mailed or delivered to
Mecklenburg County Health Department

Click here to get more information and download the application. 


Hotel Partners

hilton-garden-inn-logoHilton Garden Inn Charlotte SouthPark

4808 Sharon Road Charlotte, North Carolina 28210

  • $94 for 2 Queens or 1 King Bed - MUST use the online link or call to receive special rate - CLICK HERE or call 704-227-1802.
  • Free Parking, Free Wifi, On-site restaurant
  • Limited availability - Discount deadline - October 22, 2022


Fairfield Inn Logo

Fairfield Inn & Suites Charlotte Uptown

201 South McDowell Street Charlotte, North Carolina 28204

  • $125 for 2 Queens or 1 King Bed - MUST use the online link to receive special rate -  CLICK HERE
  • Free Breakfast, Free high-speed internet, On-site restaurant, $10 parking
  • Limited availability - Discount deadline - October 22, 2022

2022 MOVE-IN

Olde Towne Shops Only (#1-50):
Saturday, November 5: 8:00 a.m. - 5:00 p.m. Paint, Flooring and Fixtures ONLY. NO MERCHANDISE
Sunday, November 6: 8:00 a.m. - 8:00 p.m.

All Other Exhibitors:
Monday, November 7: 8:00 a.m. - 8:00 p.m.
Tuesday, November 8: 8:00 a.m. - 8:00 p.m.
Wednesday, November 9: 8:00 a.m. - 12:00 p.m.
All exhibits must be fully set-up by Wednesday, November 9 at 12:00 p.m.

Doors to the show open at 5:00 p.m., Wednesday, November 9 and there is usually a crowd waiting at the door to start shopping!

2022 MOVE-OUT

Exhibitors should not begin to move-out or dismantle any part of their exhibit before 6:00 p.m, Sunday, November 20th. Any exhibitor whose display is not intact at 6:00 p.m. will not be invited to return the following year.

Tents (Booths #100-125)
Sunday, November 20: 6:00 p.m. - 11:00 p.m.

All Other Exhibitors
Sunday, November 20: 6:00 p.m. - 11:00 p.m.
Monday, November 21: 8:00 a.m. - Noon
All exhibits must be moved out by Monday, November 21 by Noon.


HOW-TO ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

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Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online exhibitor listing or do not receive the link, please email HannahL@mpeshows.com.

Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs


Invite your customers to shop the show!

Upload the photos above to your social media, email blasts, and website to promote your company's participation at the 2022 Southern Christmas Show. Click on the photos to enlarge picture.

Click Here  to learn more about our traffic driver opportunities at the show!


Insurance

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Click here for a simple way to establish insurance for the show.

A few things to be aware of:

  • Exhibitors will have to pick the show from a drop-down list that includes shows other than just those run by MPE. 
  • Marketplace Events is not selling this insurance and doesn’t profit from it in any way.  This is simply a resource for those exhibitors who don’t already have the required insurance coverage per their contracts. 

The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. You may use any insurance company for insurance but it must meet the following requirements: 

  • Comprehensive General Liability and All Risk Property insurance
  • Coverage must be from the start of move in to the end of move out
  • Coverage of at least $1,000,000 for each separate occurrence
  • Name Marketplace Events LLC and the venue as additional insured
  • Provide a copy of the certificate of insurance (COI) to MPE if requested

 

Taxes

All exhibitors making sales at the show are required to have a NC Retail Sales License and pay a NC and Mecklenburg County combined rate of 7.25% in taxes on sales.
Have questions? Here are some helpful links and contact information for the North Carolina Department of Revenue